1. Academic Rules
Pre – Requisites to appear in Board / University Examinations are;
1.1. At least 90% attendance in each subject.
1.2. Has passed all the grand tests securing 40% marks in each subject.
1.3. 80% attendance and passing of every chapter test and grand test is binding on the student. In case of absence and failure, student will be struck off from the college roll and might be readmitted as per readmission policy.
1.4. In case of failure in any of the subjects in the chapter/grand tests, the student will be re-assessed in College Qualifying Examination and only on passing these exams, student will be considered eligible for Board/University Annual Examination.
1.5. In case of failure in Qualifying Examination, student will be re-assessed in the resit examination after paying the exam processing fee of Rs. 1,500 irrespective of number of papers. The prescribed fee may change from time to time by the GIFT Colleges.
1.6. It is compulsory for the student to appear in the revision tests and comprehensive examinations. Admission form of those students who will not pass the revision tests and Comprehensive Examinations, will be withdrawn from the Board/University.
1.7. Academic Evaluations:
1.7.1. Students will be evaluated on the basis of following criteria:
· All Tests and Examinations
· Attendance and Class Participation
· General Attitude
Grading Criteria for Students
95% - 100%
90% - 94%
95% - 99%
80% - 89%
90% - 94%
75% - 79%
80% - 89%
70% - 74%
70% - 79%
65% - 69%
60% - 69%
60% - 64%
50% - 59%
50% - 59%
0% - 49%
1.7.2. The Syllabus Breakup will be provided to the student within specific time period.
1.7.3. Respective HOD will ensure the completion of chapter/s on fortnightly and monthly basis.
1.7.4. There would be mandatory Chapter tests for each subject. The schedule of Chapter tests will be provided by the Examination Department. However, the dates of Grand tests, qualifying examination, revision tests and comprehensive examination will be included in syllabus breakup.
1.7.5. The tests after evaluation will be returned to students for their discussion with the teachers.
1.7.6. It is mandatory for a student to pass College Qualifying Examination to appear in the Board/University Annual Examination and to the continuation of any kind of concession which he/she has obtained at the time of admission.
1.7.7. The General Attitude / Behavior of the Student will be evaluated by the Class In-charge and Director Physical Education.
1.7.8. The Performance Report of the Student based upon the above criteria will be forwarded to the Parents / Guardians through Courier and SMS on monthly basis. If they don't receive the report by 10th of every month, they should collect it from the college office.
1.7.9. The Parents Teachers Meeting will be held as per given schedule. It is mandatory for the parents to attend the meeting.
1.7.10. Grading in each category will be reflected separately in the student performance report.
1.7.11. The students having excellent performance will be awarded certificate of merit and award.
2. Examination Discipline Rules
2.1. There shall be following mandatory tests and examinations for each subject which shall be conducted as per the defined schedules by the Examination Department.
· Chapter Tests
· Grand Tests
· Qualifying Examination
· Revision Tests
· Comprehensive Examination
2.2. During the examinations, the students are directed to refrain from:
2.2.1. Cheating in the examination center or helping others in cheating
2.2.2. Disruption of normal conduct of examination in any manner
2.2.3. Misconduct with invigilation staff
2.2.4. Approaching / influencing the examiners or any staff/faculty for undue favor
2.2.5. Violating the examinations rules
2.2.6. Leaving mark / sign or writing irrelevant remarks on the answer books.
2.2.7. In case any violation is observed during the Examination, the case will be referred to Unfair Means Committee.
2.3. Unfair Means Committee (UMC)
The Unfair Means Committee of the College which will deal the cases of students who breach the examinations rules/norms.
2.3.1. The composition of the committee is as follow:
· Principal Chairman
· Head of Department (Sciences) Secretary
· Controller of Examinations Member
· Concerned Invigilator/s Member
2.3.2. The Unfair Means Committee after personal hearing to the student may impose following penalties / warning:
· Cancellation of Result
· Suspension for a certain period
· Dropout from the rolls of the College
2.3.3. The decisions of The Unfair Means Committee will be communicated to the parents. A student who is punished by Unfair Means Committee can go in appeal within three days. The decision of the Committee will be final.
3. Attendance & Leave Rules
3.1. Leave can only be granted on the basis of valid and cogent reasons.
3.2. Student who fails to attend 90% of classes, his/her admission will not be sent to the Board/University.
3.3. Prior permission for grant of leave from the competent authority shall be required on a specific Leave Performa which is available in Student Affairs Office. However, in case of emergency, leave application must be submitted very next day.
3.4. The Parents will personally meet the Vice Principal/Principal if the leave is required for more than 1 day but that should not exceed more than 15 days.
3.5. Medical leave for six days to thirty days will be granted on the basis of medical certificate issued by a doctor. The student shall automatically be dropped from the college roll if the casual leave exceeds seven (7) days and medical leave exceeds thirty (30) days. The student might be considered for re-admission by the College Council and the principal on the formal application as per re-admission policy.
3.6. Authorities for grant of Leave:
· Leave up to 1 day Class In-charge
· Leave up to 7 days Principal
· Leave more than 7 days College Council
4. Re-admission Rules
4.1. On the following grounds, a student is bound to be re-admitted on college roll:
· Failure in Chapter and/or Grand Tests
· Continuous Absence
4.2. If a student remains absent for 7 days a month without approved leave or remains absent for the days exceeding the approved leave limit, the name of the student will be struck off from the college roll. However, student might be re-admitted by submitting a formal application and payment of re-admission fee of Rs. 5,000. The prescribed re-admission fee may be changed from time to time by the GIFT Group of Colleges.
4.3. Only once in an academic year, re-admission will be allowed subject to the condition that the candidate may apply within 3 days of the issuance of the dropout notice. The student shall submit an application along with the re-admission form to the principal.
4.4. The application shall enclose a written assurance from the candidate's parents/guardian that in future he/she will attend classes regularly during the remaining period of academic session.
4.5. On receipt of application for re-admission, principal shall consider the case and may allow re-admission of the candidate in consultation with the College Council, not later than 3 days after the receipt of the application.
4.6. After re-admission, the student is required to get re-enrolled in the attendance register of the concerned teacher(s) within 2 working days.
5. Migration Rules
5.1. The application for migration shall clearly state the grounds on which migration is sought.
5.2. The principal may admit a student migrated from another college or institution to GIFT College subject to the provisions of Board/University regulations.
5.3. Request for migration will be entertained prior to the Qualifying Examination only.
5.4. Admission on migration shall be accompanied by a certificate from the principal of previous college / institution showing the results of tests and attendance.
5.5. The migration is subject to fulfillment of all pre-requisites as required by Board/University. i.e. NOC, College Leaving Certificate etc.
5.6. A student intends to leave GIFT College in order to join another college or institution shall apply to the principal on the prescribed form.
5.7. The principal will be fully authorized in issuing a College Leaving Certificate on the prescribed form.
5.8. No College Leaving Certificate will be issued unless the student has cleared all the annual dues of college irrespective of the time factor.
5.9. In case, a student is debarred from taking the examination or expelled or rusticated, no certificate will be issued during the punishment period.
5.10. A student who has obtained Migration Certificate from the college but has not secured admission in another college/institution may be re-admitted to the college in the class to which he/she can be admitted under the regulation provided that his absence from the current teaching session of that class does not exceed two weeks and further that he/she surrenders the Migration Certificate. However, such student will have to pay the re-admission fee as prescribed from time to time by the college.
6. Code of Conduct and Discipline Rules
The students' behavior is the reflection of college education and culture. The GIFT Group of Colleges aims at quality education in a congenial atmosphere and promotes among its students the sense of community, intellectual honesty and respect for others. The college is continuously appraising changes outside the world and integrates it in its culture to remain in pace with the world.
This Code of Conduct governs students' behavior towards academics, social, sports, college property; teachers and management regardless of the location of the event or activity and inclusive of travelling, lodging and unscheduled time in between sessions of the event or activity; and/or adversely affects the operation of the college, regardless of when or where the conduct occurs.
6.2. Disruption, Assault and Related Offenses
A student will not:
6.2.1. Disrupt any educational activity or process including, interrupting, impeding, causing the interruption or impediment of any class, lab, administrative activity or other college activity/event.
6.2.2. Disturb the peace of the college by fighting, causing excessive noise or engaging in indecent or obscene behavior.
6.2.3. Initiate, cause or contribute to any false warning or false report of a fire, explosion, emergency or crime.
6.2.4. Endanger, threaten to cause physical harm or cause actual physical harm to another person.
6.2.5. Damage the college property or the property of another person.
6.2.6. Indulge in undesirable activities and behavior that disrupt the normal flow of academic work or co-curricular activities.
6.3. Tobacco, Alcohol and Drug Offenses
A student will not:
6.3.1. Smoke or chew tobacco in college buildings or other areas where such conduct is prohibited.
6.3.2. Consume, transfer, sell, possess or be under the influence of an alcoholic beverage while in college premises or at a college event/activity.
6.4. Offenses Involving College IT Systems (Computers, Networks and Telephones)
A student will not:
6.4.1. Circumvent any college IT system security feature including hacking, probing or attempting to break into other users' accounts.
6.4.2. Be in connection with a college IT system or obtain or use another person's account name, username or password unless specifically authorized to do so by a college administrator.
6.4.3. Be in connection with a college IT system or create, use or transmit a computer virus, worm, spyware or other type of malicious software.
6.4.4. Alter, disrupt, or reconfigure any college IT system unless specifically authorized to do so by a college administrator. This prohibition includes:
a) The unauthorized introduction of any new hardware, software, network device or telephone on a college IT system.
b) The unauthorized removal or reconfiguration of any college hardware, software, network device or telephone from a college IT system.
c) The unauthorized running of an IT server whether virtual or physical on any college IT system network.
6.5. Discrimination, Harassment, and Sexual Offenses
A student will not engage in:
6.5.1. Discriminatory conduct against a member of the college community on the basis of age, ethnicity, gender, disability, color, national origin, race, religion and sexual orientation.
6.5.2. Sexual harassment against a member of the college community including engagement in unwelcome physical and/or sexual contact or other conduct of a sexual nature that a reasonable person would know is unwelcomed. Such conduct can include:
a) Repeated sexual advancement or propositions.
b) Verbal harassment of a sexual nature including vulgar comments and/or sexual jokes or references.
c) Demeaning, insulting, intimidating or sexually suggestive comments about an individual's dress or body.
6.6. Offenses Involving Weapons
A student will not:
6.6.1. Use, possess, display, store any weapon, dangerous instrument, explosive material or device, fireworks, bomb-making materials or any dangerous chemical in college campus or at a college activity/event.
6.7. Property and Related Offenses
A student will not:
6.7.1. Misuse, steal, misappropriate or use or access without permission, property, data, records, equipment or services belonging to the college or to another person or entity.
6.7.2. Possess any article one knows or has reason to believe is stolen or misappropriated.
6.7.3. Damage, destroy, or deface property, data, records or equipment belonging to the college or to another person or entity, including, but not limited to, taking down or defacing college authorized posters, handbills, or notices posted on college property and damaging or defacing any library or college written materials.
6.7.4. Enter or occupy any college building, grounds, vehicle or facility without proper authorization from college management or employee to do so.
6.7.5. Block an entry to or exit from college property or a college event/activity without proper authorization from a college employee to do so.
6.7.6. Litter on college property or at a college activity/event.
6.8. Mobile Phone Policy
6.8.1. Use of mobile phones is strictly prohibited in college academic block. If any student is found using or keeping it visible or if it rings in the college academic block:
a) His/her mobile phone shall be confiscated and shall be handed over to his/her parents/guardian only with an undertaking that the student will not violate this rule in future.
b) If a student is found violating this policy/rule second time, the mobile phone shall be confiscated and will be handed over to him/her at the end of academic session with issuance of roll no. slip.
c) On Third Time violation, mobile phone shall be confiscated and a fine of Rs. 5,000/- will be charged.
6.9. General Discipline Rules
6.9.1. No Student is allowed to enter the college without proper uniform.
6.9.2. Dishonesty and cheating will be severely punished and may result in expulsion from the college.
6.9.3. Drinks and eatables can be taken only inside the college cafeteria. Eating or drinking at all other places is strictly prohibited.
6.9.4. Celebrations of different events/parties are not allowed in college premises.
6.9.5. Photography and movies through camera or cell phone is strictly prohibited.
6.9.6. All students must carry their identity cards that should be prominently and decently displayed whenever they are in the campus. The ID card is essentially required for entering college premises.
6.9.7. Students ID card is the property of the college. It is compulsory for the student to hand over his/her ID card if the student is dropped from the college roll or migrate to any other college.
6.9.8. Students are expected to extend their full cooperation to the security staff in execution of his duties and help to maintain order and discipline at campus.
6.9.9. Students are expected to pay their fee and other college dues/fee within due dates failing which the student will not be allowed to sit in the class.
6.9.10. The cars, motorbikes and bicycles will only be parked in the specified parking area.
6.9.11. Students are not allowed to encourage outsiders to visit them in the college premises. Students are advised not to indulge in anti-social activities otherwise it will be deemed as serious punishable offence.
6.9.12. Students are not allowed to organize or participate in any unauthorized political, religious or sectarian activity/group. This will lead to instant expulsion from the college.
6.9.13. The students involved in violation of discipline or misconduct will be penalized including imposition of suspension, rustication or expulsion from the college roll.
6.9.14. Rusticated or expelled students will have no right to enter the college and may be handed over to the police if found trespassing.
6.9.15. Students are required to strictly observe all rules & regulations of the college as may be designed time to time.
6.9.16. Instigating agitation, violence and holding demonstration inside or outside the college campus are strictly prohibited.
6.9.17. No college student is allowed to possess arm/weapon of any kind. In case of violation, he/she will be expelled from the college roll.
6.9.18. The principal after ascertaining the facts will refer his/her case to the Disciplinary Council.
6.10. Disciplinary Council
6.10.1. The Disciplinary Council of the college will deal with the matters concerning violation of the discipline rules and will consist of:
· A Senior Head of Department Chairman
· Chief Proctor Secretary
· Two Senior Faculty Members Members
6.10.2. Decision of the College Council in all such matters will be mandatory including suspension, rustication, expulsion from the college roll.
6.10.3. The affected students can make an appeal to the College Council within 5 working days and the decision on such an appeal by the College Council will be final and no further appeal will be permissible. The College Council will consist of:
· Principal Chairman
· Vice Principal Secretary
· Three Senior HOD's Members
6.10.4. The decision and proceedings of the Disciplinary Council and College Council will not be challenged on any ground whatsoever by anyone and anywhere.
6.10.5. The Disciplinary Council and College Council will take all the decisions through a majority vote. In case of parity of votes, the Chairman may exercise a casting vote to decide the matter.